Terms & Conditions

New Prin. T.A. Kulkarni Hall

General Rules and Regulations:

1. The Prin. T. A. Kulkarni Hall can be booked at the most for two (2) days only for academic, Cultural and Social activities such as lectures, seminars, conferences, symposiums, workshops. All meetings of G. E. Society such as- The Senate, Managing Council, College Development Committee, and Governing Body Meetings etc will be held at Prin. T. A. Kulkarni Hall with prior booking.

2. Staff Training Academy Regular Programs/Functions for staff will be conducted at Prin. T. A. Kulkarni Hall

3. There are up to 150 seats in the Hall. A few seats in the first row are reserved exclusively for officials and organizers. The Hall can be booked for one/two days event during the normal office hours from 9:30 a.m. to 6 p.m. (Monday to Saturday) and to be vacated within an hour after the meeting. If Hall is booked for Saturdays/Sundays and other holidays, it must be informed in advance.

4. Children below 8 years of age are allowed with their parents/Teachers/attendants only.

5. The damage, if any, made to the Hall fittings, fixtures, etc. during the course of use, the organizer will be responsible to make such loss by making payment for the damage.

6. Posters/Banners of publicity will not be allowed to be stuck on any portion of the Hall but will be allowed at the designated space specified in the Hall. Posters or notices are allowed only in the foyer, outside the Hall. on pasting posters or banners in hall Rs. 1000 plus GST will be fine per poster/banner.

7. No extra lights or mikes or audio-video equipment will be installed by the organizer without prior permission. Any other facility to be used other than provided will require Prior permission from the Hall in-charge and charges may be levied on the same if extra electricity, or water is involved in the use of that facility. For extra light Rs. 500 per hour, mixer-mic Rs. 500 per hour will be charged.

8. Smoking, chewing Tobacco, drinking of alcoholic beverages is strictly prohibited in the premises. The organizer will ensure that the rule is not violated. In case of violation, legal action will also be taken.

9. Designated spaces have been marked out for floral rangoli and floral decorations. Only floral decorations are allowed.

10. No firework will be allowed within the premises of the Hall. The organizer is legally responsible for enforcing the fire safety regulations within the premises.

11. Any kind of loud music outside the hall is not allowed.

12. For any mishappening/incident/medical emergencies during the event, the responsibility will be that of the organizer of that Event. (First Aid Box is available in the premises)

13. Organizers are advised to take care of conference material/technical equipments/personal belongings of their party, as Hall Management will not be responsible for their safety.

14. In view of the prevailing security environment during the event, organizers of the programme are to nominate designated representatives for identifying delegates and guests to ensure that only invited persons are allowed to attend the programme.

15. Organizers are requested to avoid making loud noise and strictly adhere to the time slot for which booking has been made.

16. Organizers are requested to avoid overcrowding in the hall and premises. The furniture inside the Hall should not be shifted to any other place.

17. Organizers will be responsible to maintain law and order, traffic control etc as per Govt. and municipal corporation rules. Only organizers will be held responsible for any legal action on violation of law and order.

18. Hall booking can be done maximum 3 months before the Event at office between 9.30 am to 6 pm from Monday to Saturday.

19. T. A. Kulkarni Hall availability for 1/2 days Events / Functions related to Cultural, Educational and Social Activities.

20. Deposit and booking amount (other than G. E. Society’s management activities) will be paid as per norms by all Colleges / Schools / Institutes / Academy’s etc.

21. Event Managers will be made available if needed by G. E. Society on extra payment.

22. Catering facilities like Tea, Coffee, Snacks will be made available in the designated area.

23. Cleanliness and Discipline is to be maintained in the Campus.

24. The organizer must sign the possession and vacation reports available with the office staff while taking over and handing over the auditorium.

25. Organizer shall have to pay extra Rs. 2000 per hour for towards fuel / diesel charges of generator.

26. Management is not responsible for personal belongings or any equipments of organizer.

27. The Chairman or the Secretary of the Gokhale Education Society may in exceptional cases exercise special powers and grant exemption from the enforcement of any rule or relaxation of any rule (not disturbing law and order) on the basis of merit.

28. Safety of People/ Visitor for an event is Organizers Sole Responsibility.

Tariff Rules:

1. All bookings for the Hall will be made on the prescribed form only. Verbal/ telephonic conversations will not be permissible.

2. For booking amount please contact to Enquiry Counter.

3. In case of cancellation of the event the information should reach the Hall in charge in writing in advance before 5 days of event. Verbal or telephonic communication will not be entertained.

Catering:

1. Lunch or any other refreshment, eatables, etc. will not be permitted inside the Hall.

2. Catering services can be hired from a panel of caterers/agencies as approved by Society, contact the cafeteria manager.

3. Organizers are required to ensure that catering facilities rules are strictly followed and to keep the premises clean after the event is over. Appropriate action will be taken in case of any deviation.